CUSTOM PROCESS – EXPORT SHIPMENT

EXPORT QUERY

CUSTOM PROCESS – EXPORT SHIPMENT

 

 

When we start an export process, it generally begins with the Proforma Invoice (PI). After that, mainly around 15 types of documents are required, which we have explained above. All these documents provide information only up to Indian customs clearance from the factory stage. For the further process, we need to coordinate with the shipping line or freight forwarder.Just like our connection for customs-related work is with a CHA (Custom House Agent), similarly for shipment movement and logistics, we coordinate with shipping lines and forwarders.

1. 

PROFORMA INVOICE
Use of Place: Pre-shipment (before documentation)
Definition: An initial agreement document between seller and buyer that defines price, quantity, and terms, which becomes the base for preparing all further export documents.

 

  

2.

 GST INVOICE
Use of Place: Manufacturing / Stuffing / Billing address to clearance port
Definition: A tax invoice that shows the value of goods and GST details, used for domestic movement and compliance before export.

 

 

3. 

E-WAY BILL
Use of Place: Factory to port movement
Definition: A transport permission document required for moving goods based on distance, ensuring legal movement from origin to port.

 

 

4. 

EXPORT INVOICE
Use of Place: Customs port (clearance stage)
Definition: An invoice prepared specifically for customs clearance, used to declare export goods and to claim benefits like EPCG, Advance Authorization, RoDTEP, and Drawback.

 

 

5. 

COMMERCIAL INVOICE
Use of Place: After ship on board to destination country
Definition: The final invoice issued to the buyer containing complete details such as quantity, value with currency, weight, HSN, and buyer/consignee details, mainly focused on value.

 

 

6. 

PACKING LIST
Use of Place: After ship on board
Definition: A document that provides complete packing details including quantity, weight, and number of packages, mainly focused on goods.

 

 

7. 

PACKING ANNEXURE
Use of Place: Customs to buyer location
Definition: While the packing list shows what items are inside each box, the annexure defines detailed information such as serial numbers and weight of each item inside every box.

 

 

8. 

SDF DECLARATION
Use of Place: Exporter customs location
Definition: A declaration (oath certificate) given by the exporter confirming the correctness of goods, value, and payment details.

 

 

9. 

SCOMET DECLARATION
Use of Place: Exporter customs location
Definition: A declaration confirming that the goods do not fall under restricted or sensitive categories.

 

 

10. 

END USE DECLARATION
Use of Place: Exporter customs location
Definition: A declaration (mainly by the buyer) confirming that the goods will not be used for illegal or unauthorized activities.

 

 

11. 

SELF-SEALING ANNEXURE (Factory Stuffing Certificate)
Use of Place: Factory stuffing / customs stage
Definition: A certificate stating that the container has been sealed at the factory after stuffing the goods.

 

 

12. 

CHECKLIST
Use of Place: Shipper & CHA before Shipping Bill
Definition: A draft document used to verify all details before filing the Shipping Bill.

 

 

13. 

SELF SEAL / CUSTOM SEAL
Use of Place: Factory to consignee destination
Definition: A seal applied on the container as valid proof that goods remain safe and untampered throughout the journey.

 

 

14.

 SHIPPING BILL
Use of Place: Customs port
Definition: The main government-approved export document based on the checklist, containing details like nature of goods, quantity, value, and export benefits, giving final clearance for export.

 

 

15. 

GATE PASS
Use of Place: Customs port to shipping yard
Definition: An entry permission document that allows the container to move from the customs port to the shipping yard for loading onto the vessel.

 

 

---

FLOW:
Proforma → GST → E-way → Export Invoice → Checklist → Shipping Bill → Seal → Gate Pass → Shipment → Commercial Invoice + Packing List

---